Global IT Assistant
1. IT Division Administration & Operations Management
• Responsible fthe day-to-day administration operational coordination of IT Division.
• Manage daily administrative activities operational support fthe IT Division.
• Coordinate business travel arrangements, including flights, visas accommodations.
• Organize meetings, workshops, team events customer visits.
• Prepare meeting agendas, minutes, presentations follow-up actions.
• Support procurement, vendcoordination departmental documentation management.
负责IT部门日常行政及运营协调工作
• 负责IT部门日常行政及运营支持工作。
• 统筹出差安排，包括机票、签证及住宿协调。
• 组织会议、研讨会、团队活动及客户来访接待。
• 编制会议议程、会议纪要及行动项跟踪。
• 支持采购流程、供应商协调及部门文档管理。
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2. IT Financial & Budget Management
• Responsible fIT department budget planning, tracking reporting.
• Support annual budget planning periodic forecasting.
• Coordinate payment requests, invoice tracking cost control activities.
• Prepare budget reports, dashboards management analyses.
• Collaborate with Finance on budgeting financial reporting.
负责IT部门预算管理与费用分析
• 协助年度预算制定及周期性预测。
• 调付款申请、发票管理及费用控制工作。
• 与财务部门协作完成预算及财务报告工作。
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3. IT Resource Planning & Training Coordination
• Responsible fworkforce planning capability development support.
• Maintain departmentganization structure resource planning data.
• Coordinate with HR to track headcount, vacancies, recruitment progress resource allocation.
• Support workforce planning resource utilization reporting.
• Organize onboarding programs training activities fIT employees.
负责IT组织资源规划及培训协调工作
• 维护部门组织架构及资源规划信息。
• 配合人事部门跟踪人员编制、岗位空缺、招聘进度及资源分配情况。
• 组织IT新员工入职培训及部门培训活动。
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4. AI & Digital Innovation Support
• Responsible fpromoting AI-enabled productivity digital transformation initiatives.
• Develop maintain Power BI reports, dashboards analytics solutions.
• Support AI Agent, Copilot Agent workflow automation development.
• Utilize Vibe Coding low-code/no-code platforms to build business solutions.
负责AI及数字化创新支持工作
• 开发和维护Power BI报表、仪表盘及数据分析解决方案。
• 支持AI Agent、Copilot Agent及自动化流程开发。
• 运用Vibe Coding及低代码平台快速构建业务解决方案。
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5. Reporting, Communication & Translation
• Responsible fmanagement reporting communication support.
• Support global reporting requirements data collection.
• Prepare, consolidate optimize IT management presentations PowerPoint materials.
负责管理报告及沟通支持
• 支持全球IT管理报表的数据收集与分析。
• 负责IT部门管理汇报PPT的编辑、整理及优化。
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6. Other Responsibilities
• Other Responsibilities
• Perform other duties assigned by the Head of Global IT AP.
• Adhere to support all EHS, information security compliance requirements.
其他职责
• 完成Head of Global IT AP安排的其他工作。
• 严格遵守并支持公司EHS、信息安全及合规要求。
Qualifications
Education & Experience
• Bacheldegree above.
• 3+ years of experience in administration, business operations, PMO, finance coordination digital projects.
• Experience in a multinational company environment is preferred.
Skills & Competencies
• Strong coordination, communicationganizational skills.
• Good understanding of budgeting cost management.
• Experience in training coordination resource planning.
• Proficiency in Microsoft Office, especially Excel PowerPoint.
• Experience with Power BI, Microsoft Copilot, AI Agents automation tools.
• Familiarity with AI, digital technologies Vibe Coding concepts.
• Fluent in Chinese English.
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