Department : GM Office
Job Location : Shanghai
POSITION SUMMARY
The Executive Assistant to the General Manager (GM) serves as a trusted partner key coordination hub, providing high-level executive, business, administrative support. The role requires close interaction with senileaders, global stakeholders, internal functions to enable effective decision-making, smooth operations, execution of strategic priorities in a multinational environment. During internship, the role will report to Associate Manager, GMO & Executive Communication.
KEY RESPONSIBILITIES
Executive Communication & Stakeholder Management
- Act as a key point of contact to maintain effective liaison communication with BU Heads, leadership team members, internal departments, strengthening collaboration across theganization
- Serve as a trusted communication bridge between the GM internal/external stakeholders, ensuring timely, accurate, consistent information flow
- Proactively screen, prioritize, coordinate requests to optimize the GM’s time, focus, effectiveness
Meeting & Project Coordination
- Act as project lead, under GM’s guidance, toganize coordinate internal external meetings, conferences, team activities (e.g., workshops, kick-off meetings, town halls)
- Participate in GCLT (Global / General Leadership Team) meetings, preparing meeting materials, take accurate minutes, drive follow-up actions to completion
- Assist in preparation coordination of strategic initiatives, leadership reviews, key management deliverables
- Collect input from GCLT members consolidate reports presentations, such as monthly ad-hoc management reports
Calendar, Travel & VisitManagement
- Manage the GM’s complex dynamic calendar, coordinating meetings across functions, regions, time zones
- Arrange coordinate visits fglobal executives GA visitors, including agendas, logistics, internal alignment
Governance, Confidentiality & Administration
- Handle highly confidential sensitive information with discretion professionalism
- File, manage, maintain relevant documentation records related to daily administration governance requirements
- Ensure administrative processes documentation align with company policies compliance standards
- Resultiented self-motivated with strongganizational, prioritization, multi-tasking skills, excellentganization ability strong execution ability.
SKILLS ABILITIES
1. Excellent communication interpersonal skills in a matrix, multicultural environment ability to work efficiently with internal external cross functional teams
2. High level of professionalism, integrity, confidentiality ability to work independently, anticipate needs, proactively solve problems
3. Accountable with strong ownership
4. Logic thinking analytical skills
5. Good commof MS skill (Word, Excel PowerPoint),especially profound PPT excel skills
6. Good English communication skill written ability
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