This hybrid administrative position is primarily responsible fmanaging document control handling process general administrative support within the QC I&C department.
Additionally, the role acts as the local coordination point fsite parts supplies purchasing, tracking Purchaseders (POs) related to mobilizations serving as a key operational liaison between QC/I&C other parties
KEY RESPONSIBILITIES
Document Control & Quality Compliance
• Review completed documentation: Inspect all completed testing, FAT, site inspection documentation to ensure documents are fully filled out properly signed.
• Document upload & notification: Upload finalized quality testing files to Alfresco notify relevant parties, including Project Managers Engineering.
• Document creation support: Assist the QC/I&C team with document formatting creation whenever required.
• Status tracking: Maintain active tracking of document statuses using internal platforms.
• Central contact point: Act as the single point of contact fthe QC/I&C team regarding document handling, collaborating with global document control personnel.
QC/I&C Operations Administration Support
• Timesheet management: Generate, verify, submit regular I&C engineer timesheet reports.
• Mobilization logistics: Coordinate field engineer site mobilizations, including tracking Letters of Intent (LOIs), insurance compliance, transport, accommodation arrangements.
• Manpower tracking: Support manpower allocation, site assignment tracking, holiday leave records.
• Office & site supplies: Manage administrative procurement, includingdering PPE, office supplies, team equipment.
• Project initiation: Support shared folder setup (Google Drive / Alfresco) initial project onboarding structures.
Local Purchasing & Sourcing Support
• Site partsdering: Act as the local single point of contact fI&C sitedering of urgent parts, tools, supplies.
• Mobilization PO Support: Create, update, track local Purchaseders (POs) related to site mobilizations.
POSITION REQUIREMENTS
Education:
• Higher vocational diploma Bachelor’s degree in Business Administration, Office Management, Logistics, Supply Chain, a related discipline.
Experience:
• 2–3+ years of experience in office administration, document control, purchasing coordination.
• Priexperience within an industrial manufacturing, offshore, marine, engineering setting is preferred.
• Hands-on experience working with electronic document management systems (e.g. Alfresco) ERP / tracking tools.
Competencies & Skills:
• Fluent in English, both spoken written.
• High level of attention to detail strong record-keeping skills.
• Strong communication interpersonal skills to collaborate effectively across international, virtual, multi-disciplinary teams.
• Proficient in MS Office (Excel, Word) Google Workspace applications.
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