REPORTING LINE
1) Solid line reporting the Vice President Procurement.
2) Hotel Procurement Managers (Area Procurement Managers where applicable) in the Procurement Region will have solid line reporting the AVP Procurement (China).
3) Business partner to Vice President of Operations, VP (AVP) of Finance, Area General Managers, General Managers Financial Controllers fthe hotels within the Procurement Region.
4) Interact closely with all departments to whom Procurement services are provided, Group Procurement Department suppliers.
JOB SUMMARY
1) Must demonstrate a high level of honesty, integrity competence in all dealings.
2) Ensure adherence to established Group Regional contracts.
3) Ensure Compliance by the assigned hotels of Group Policy Procedure
4) Provide Governance to hotel Procurement Activities through performing Hotel Procurement Review (including but not limited to Cost Performance, Policy Compliance, Fraud Prevention & Detection)
5) Reduce the overall costs to business while maintaining established quality standards service levels.
6) Responsible fProcurement resourcing fnew hotel openings in the Procurement Region.
7) Drive Procurement competency capability building in the Region.
8) Establish talent development, rotation succession planning fthe Procurement Region.
DUTIES & RESPONSIBILITIES
A. Overall Responsibilities:
1) Set targets evaluate performance of Area Hotel Procurement Managers in the Region, in consultation with the relevant Financial Controllers & General Managers.
2) Provide professional coaching technical guidance to the Procurement teams in the Region.
3) Establish consistent product specifications with the operating departments fall regionally locally purchased products services.
4) Ensure item descriptions in the systems follow the corporate CPM structure standard.
5) Work closely with each Procurement Manager Cost Controller to survey the market fquality competitive prices. Recommend alternate sources of supply as appropriate.
6) Obtain in-depth knowledge of the suppliers in the Region their products. Assess evaluate the performance of all suppliers relating to product quality, on time performance, completeness of ander, credit worthiness etc.
7) Working closely with Group Procurement Department aligned with established sourcing strategy, source quotations collectively fhotel capital expenditure requests in the Region; complete transactions when approved.
8) Assist properties in controlling reducing inventories via proper Procurement process.
9) Work closely with Group Procurement Department other functional departments to ensure that corporate standards procedures are followed. Recommend changes, additions to corporate standard.
10) Be familiar abide by the requirements of ISO 14001, ISO 22000, HACCP, CSR, the hotel’s Environment Management System (EMS), Food Safety other Hotel’s certified standards as applicable.
11) Collect share Procurement best practices within the One Procurement (Hotel, Area, Region, Group) network.
12) Responsible fensuring implementation of Best Practices training of Procurement staff.
13) Visit properties in the Region attend relevant trade shows as per travel budget agreed with the VP Procurement.
14) Submit monthly saving reports other reports if needed to the Group Procurement Department.
15) Engage with Internal Audit to address gaps build Procurement competency capability.
16) Review prices rationalization from CPM Reports.
17) Responsible fProcurement resourcing assignment of Procurement Managers fnew hotel openings in the Procurement Region, in consultation with VP Procurement relevant VP Finance / Area Financial Controller.
18) Ensure Shared Service Portal (SSP) Supply Chain Management (SCM) systems function efficiently effectively in the Region.
B. Specific Responsibilities over Governance:
1) Review Area Procurement Manager CPO (Central Procurement Office located) hotels at least Twice a year according to the standard Hotel review Checklist.
2) Review at least 15 Non- Area Procurement Manager hotels at least once a year according to the standard Hotel review Checklist.
3) Review at least three hotels’ PKCC submission per month.
4) Conduct Analytical Review fthe hotels assigned to assess hotel supplier Base & identify potential Bid Rigging
5) Review all significant tenders (of which the tender value exceeds hotel GM’s authorized amount) before the relevant contracts are submitted to Vice President of Operations, VP (AVP) of Finance, Area General Managers fapproval.
6) FCentralized / Jointed Tender, the AVP Procurement (China) will sit in as a member of “Award Approval Panel” to sign off the conclusion recommendation.
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