admin intern岗位职责

Responsibilities:
· As a temporary replacement when receptionist takes PTO anytime when they not in the front
· Invitation letter preparation fglobal visitor’s visa application purpose
· Book the flight / hotel with travel agency, cost tracking management of company accounts
· Check review chop application with system inder to optimize chop / signature process
· Vendcomparison vendsurvey to improve vendquality
· Expense claim check support
· Pay file bills / invoices with Ariba system
· Support admin team fbig event such as annual dinners, company trips, Armour Day
· Support admin team fSH office decoration
· Other tasks assigned by Admin leader
Requirements:
· Familiar with office system, Outlook, Excel, PPT
· Good English writing, listening, speaking skills
· Can guarantee 3 days a week at least

Qualifications Skills:
1. Currently pursuing recently completed a BA diploma/degree.
2. Willingness to learn adapt to the school environment.
3. Goodal communicationganizational skills
4. Good computer skills including Microsoft Office Microsoft Outlook
5. Able to adjust to changing priorities.

Responsibilities：
The duties of the Administrative Intern in the school office are as follows:

1. As a front-line, responsible fthe general upkeep of the main lobby area ensuring that the front of school always looks at its best.
2. Manage a multi-line phone system maintain the best professional image.
3. Ensure that the reception area is kept tidy welcoming fvisitors to the school.
4. Receive mail parcels fthe whole school inform relevant staff.
5. Coordinatcleaning facilities services where required; especially in common areas (spilled water etc.)
6. Responsible fthe aid kit assisting students staff.
7. Assist with school events, such as staff events, CCA House events.
8. File updating translation of documents where required.
9. Manage the inventory of the school office supplies.
10. Provide other various administrative tasks as assigned by the line manager.

Safeguarding

Our College/School is committed to safeguarding promoting the welfare of all the students in our care expects all applicants to share this commitment. We follow safe recruitment practices, which are aligned to the recommendations of the International Task Force on Child Protection. We hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All appointments are subject to an interview, identity checks, criminal record checks, successful references, social media checks, as well as due visa work permit process as required by Chinese law.

Job description:

• Greet visitors, employees clients at the front desk in a professional, friendly manner

• Assist in booking meeting roomsder refreshments meals

• Manage visitregistration

• To assist admin fdaily office admin operation, including business cards, badge application, stationary, pantry supplies

• Ensure a clean working area, office, meeting rooms, restrooms, warehouses, pantry

• Apply employee number work related accounts fnewly-onboard employees

• Manage IT devices

• Complete monthly administrative expense monthly bill submit to finance team on time account statement record.

• Completing other work arranged by superiors



Requirement:

• Bacheldegree above

• Good written & communication skills in English

• Good sense of responsibility a quick learner

• Expert knowledge of Microsoft Office in Word, PowerPoint, Excel, Outlook

• Courteous, diligent, attention to details





职位描述：

• 在前台以专业、友好的方式迎接访客、员工和客户

• 协助预订会议室，订餐等

• 管理访客登记

• 协助管理员进行日常办公室管理操作，包括名片、徽章申请、文具、餐具室用品

• 确保工作区、办公室、会议室、洗手间、仓库、食品储藏室干净

• 为新入职员工申请员工编号和工作相关帐户

• 管理 IT 设备

• 负责每月办公室行政账单及费用制作，并按时向财务提交付款申请, 做好费用台帐登记

• 完成上级安排的其他工作



要求

• 本科或以上学历

• 良好的英语写作和沟通能力，CET-6 或以上；英语专业优先

• 良好的责任感和快速的学习能力

• Word、PowerPoint、Excel 和 Outlook 中 Microsoft Office 熟练

• 有礼貌、勤奋、注重细节