executive assistant岗位职责

Job brief
We are looking fan Executive Assistant to perform a variety of administrative tasks support our company’s senior-level executives.
Executive Assistant’s responsibilities include managing calendars, making travel arrangements preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills be able to act with minimal guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized timely support to executive members
Responsibilities
Executive Operations & Calendar Management
61 Strategically manage the Executive’s complex calendar, proactively resolving conflicts aligning with business priorities
61 Prepare agendas along with corresponding resources, pre-reads fexternal meetings as well as internal Leadership meetings
61 Coordinate travel logistics, ensuring seamless itineraries documentation support
61 Manage expense reporting, timekeeping, approvals in compliance with corporate policies
61 Provide oversight accountability on key corporate initiatives such as HR training, compliance, etc. to ensure visibility timely completionganization wide
61 Develop executive communications distribute on behalf of Executives
Strategic & Confidential Support
61 Handle sensitive highly confidential communications, including strategic initiatives, HR matters
61 Prepare edit correspondence, presentations, briefing materials fexecutive meetings
61 Attend leadership meetings to take notes, manage follow-ups, support key deliverables
61 Support talent onboarding offboarding processes
Project Management & Event Coordination
61 Track timelines deliverables fstrategic initiatives executive-level projects
61 Manage logistics execution finternal external events, cross-functional planning sessions
61 Assist in budget tracking procurement processes
Requirements skills
61 Bacheldegree above
61 Fluent in both English Chinese
61 Outstandingganizational time management skills
61 Excellent verbal written communications skills
61 Work experience as an Executive Assistant is a plus
61 Ability to maintain confidentiality of information related to the company its employee

Roles & Responsibilities
Executive Assistant (EA) to the Head of HeXie Management Research Centre is a key member of HeXie Education Research Group. The role is expected to provide all-around secretarial, administrative executive support to the Head, as well as to participate in support key projects tasks assigned by the Head the Group.  The successful applicant would be proactive, reflective, committed to on-time delivery, with excellent people skills to connect both internal external stakeholders.
Secretarial & Administrative Tasks
Support the Head fthe preparation of key speeches, presentations, letters messages fa wide range of purposes occasions.
1. Produce briefing papers, reports, meeting minutes other documents as assigned.
2.ganize maintain the Heads calendar making appointments.
3.ganize manage meetings, including recording, following-up tracking progress of action items.
4. Screen telephone calls, enquiries requests, handling them correspondence when appropriate.
5. Meet greet visitors at all levels of seniority.
6. Assist in time management follow up fdue dates.
7. Deal with incoming email post, may also need corresponding on behalf of the Head.
8. Arrange support the Heads business travel purchasing requests events planning ftimely high-quality delivery.
9. Perform any other secretarial duties assigned by the Head.
Executive Support & Project-based Tasks
1. Contribute actively to the strategic development of the Centre provide high-level support fthe Head as well as the Centre’s management team on daily operations.
2. Act as the key interface between the Centre other professional services academic units within the University play a key role in ensuring effective communications across all shareholders.
3. Work closely with students, academic colleagues, professional services groups industry partners ensuring compliance with University regulations, policies procedures Chinese laws regulations, provide feedback to the Head the Research Engagement Manager regarding the service delivery.
4. Support the Head on anticipating understanding areas of risk fthe Centre planning monitoring follow-up actions aimed at mitigating these risks.
5. Coordinate/participate in projects HeXie Centre events as assigned.
6. Participate the research-related tasks as signed by the Head the Group.
Personal qualifications
1. Excellent written spoken skills in Chinese English.
2. Attention to details when working on reports correspondence.
3. Good typing proofreading skills.
4. A good team player with strong interpersonal skills.
5. Dependability, reliability ability to produce work of high quality in time.
6. Good understanding skills in inter-culture communications effectively.
7. Independent, proactive efficient in implementing multiple tasks.
8. Observe confidentiality work ethic.
Experience
1. Previous experience as an administratin an educationalganization.
2. Good understanding of joint-venture education in China.
3. Master’s degree with work experience in fields where writing, office management, interpersonal skills were necessary.

1. Meeting arrangements
Provide proactive administrative support including calendar management, meeting coordination communication drafting.
Organize meetings events including agendas, logistics, minutes, follow-ups.
Support on meeting content preparation
2. Operation support
Responsible fcontract purchaseders management to ensure compliance with internal guidance
Responsible fsample management SFDC system management
Maintainganizational charts distribution lists
3. Support on projects
Coordinate special projects especially cross-function cross-OH projects
Support on Medtronic corporate level activities
4. Support on administration
Manage business travel expense reporting.
Anticipate needs, take initiative, ensure the OUH is well-prepared fall engagements.

Qualifications
 Bachelor’s degree in Business Administration related field.
 5+ years of experience supporting seniexecutives, preferably in a multinational environment.
 Excellent English communication skills, both written verbal.
 Excellent communication,ganization, problem-solving skills.
 Proficiency in Microsoft Office collaboration tools.
 High level of professionalism, discretion, cultural sensitivity.